Privacy Policy
Privacy Notice
Effective Date: September 28, 2026
DOT Audit Ready Consulting LLC (“DOT Audit Ready Consulting,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal and business information you provide to us. This Privacy Notice explains how we collect, use, disclose, and protect information when you visit our website, communicate with us, or use our consulting and compliance services.
1. Information We Collect
Depending on how you interact with us, we may collect information such as:
Contact information: Your name, business name, email address, mailing address, telephone number, and other contact information.
Business information: Information about your company, operations, drivers, vehicles, safety programs, compliance practices, and other information necessary to provide consulting services.
Compliance and audit information: Documents and records you voluntarily provide for DOT/FMCSA compliance assistance, including information related to driver qualification files, hours-of-service records, vehicle records, drug and alcohol compliance, safety records, inspection records, and other regulatory documentation.
Communications: Information contained in emails, forms, telephone calls, consultations, or other communications with us.
Website information: Information that may be collected automatically when you use our website, such as IP address, browser type, device information, pages visited, and general usage information.
Information you voluntarily provide: Any other information you choose to submit through our website, forms, scheduling systems, or other communications.
Please do not submit sensitive personal information through our website unless it is specifically requested and necessary for the services you have engaged us to provide.
2. How We Use Information
We may use information we collect to:
Provide DOT compliance consulting, audit preparation, and related services.
Communicate with clients and prospective clients.
Respond to inquiries, requests, and service-related communications.
Review and organize information for compliance and audit-preparation purposes.
Prepare reports, recommendations, forms, checklists, or other consulting deliverables.
Schedule consultations and manage client relationships.
Process payments and maintain business records.
Maintain, secure, and improve our website and services.
Comply with applicable laws, regulations, legal processes, or governmental requests.
Detect, prevent, and address fraud, security incidents, or unauthorized activity.
3. How We Share Information
We do not sell your personal information.
We may disclose information when reasonably necessary to operate our business and provide requested services, including to:
Service providers that assist with website hosting, communications, scheduling, payment processing, document management, information technology, or other business functions.
Professional advisers, such as attorneys, accountants, or other consultants, when appropriate.
Government agencies or regulatory authorities when disclosure is required by law or valid legal process.
Other parties when you specifically authorize or request us to disclose information.
A successor entity in connection with a merger, acquisition, sale, reorganization, or similar business transaction, subject to applicable law.
We seek to limit disclosures to information reasonably necessary for the applicable purpose.
4. DOT and Compliance Records
Because our services may involve assisting clients with Department of Transportation (“DOT”) and Federal Motor Carrier Safety Administration (“FMCSA”) compliance, clients may provide records containing personal or confidential business information.
We use such information primarily to perform the consulting services requested by the client. Clients remain responsible for determining what records they are legally required to maintain and for ensuring that information provided to us is accurate and lawfully obtained.
Where applicable, we may handle information subject to federal or state privacy requirements and will take reasonable measures to protect information in our possession.
5. Cookies and Website Technologies
Our website or third-party service providers may use cookies, analytics tools, pixels, or similar technologies to operate the website, understand website traffic, improve functionality, and provide a better user experience.
You may be able to control or disable certain cookies through your browser settings. Disabling cookies may affect certain website functionality.
6. Data Security
We take reasonable administrative, technical, and organizational measures designed to protect information against unauthorized access, use, alteration, disclosure, or destruction.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure. Accordingly, we cannot guarantee the absolute security of information transmitted to or stored by us.
7. Data Retention
We retain information for as long as reasonably necessary to fulfill the purposes described in this Privacy Notice, provide our services, maintain appropriate business and compliance records, resolve disputes, enforce agreements, and satisfy applicable legal or regulatory obligations.
Retention periods may vary depending on the type of information and the circumstances under which it was collected.
8. Third-Party Websites and Services
Our website may contain links to third-party websites, applications, scheduling platforms, payment providers, or other services.
We are not responsible for the privacy practices, content, security, or policies of third parties. We encourage you to review the privacy notices of any third-party services you use.
9. Children's Privacy
Our services and website are not directed toward children under the age of 13. We do not knowingly collect personal information from children under 13 through our website.
10. Your Privacy Rights
Depending on where you live and applicable law, you may have certain rights regarding your personal information, which may include the right to request access to, correction of, deletion of, or information about the processing of your personal information.
To make a privacy-related request, please contact us using the information below. We may need to verify your identity before fulfilling certain requests.
11. Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our business, services, technology, or applicable legal requirements.
When we make changes, we will update the “Effective Date” at the beginning of this notice. We encourage you to periodically review this Privacy Notice for the latest information about our privacy practices.
12. Contact Us
If you have questions about this Privacy Notice or how DOT Audit Ready Consulting LLC handles information, please contact us:
DOT Audit Ready Consulting LLC
Email: info@dotauditreadyconsulting.com
Phone: 979-488-9138
Address: Houston, TX
Important: This Privacy Notice is intended as general business information and is not legal advice. Privacy obligations can vary depending on your business activities, website technologies, clients, locations, and applicable federal and state laws. Consider having the final notice reviewed by a qualified attorney before publishing it.